Position Title: Executive Assistant

Activation Date: 21 October, 2021   Announced Date: 20 October, 2021   Expire Date: 31 October, 2021



 
Job Location: Kabul
Nationality: National
Category: Other
Employment Type: Full Time
Salary: As Per Organization Salary scale
Vacancy Number: 210007QM
No. Of Jobs: 1
City: Kabul
Organization: Save the Children
Years of Experience: Minimum 5 years of experiences in administration
Contract Duration:
Gender: Female
Education: Bachelor Degree in management
Close date: 2021-10-31
 

About Save the Children:

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

•             No child dies from preventable causes before their 5th birthday

•             All children learn from a quality basic education and that,

•             Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

SCI - Afghanistan

 Save the Children has been working in Afghanistan since 1976. Our way of working close to people and on their own terms has enabled us to deliver lasting change to tens of thousands of children in the country. The UN Convention of the Rights of the Child is the basis of our work.

We are helping children get a better education, we make it possible for more boys and girls to attend school, we help children protect themselves and influence their own conditions. We work with families, communities and health workers in homes, clinics and hospitals to promote basic health in order to save lives of children and mothers

 

Job Description:

ROLE PURPOSE:

 

Provide secretarial, administrative and logistical support to the country director when needed. Enhance the CD`s effectiveness by providing information management support; representing the CD to staff and those external to the organization.KEY AREAS OF ACCOUNTABILITY:

  1. Assist the CD by producing information by transcribing formatting, inputting editing retrieving coping, and transmitting text, data and graphics.
  2. Conserves the CD’s time by reading researching, and routing correspondence; drafting letters and documents; collecting analysing information; initiating telecommunication.
  3. Maintains the CD’s appointment schedule by planning and scheduling meeting conference and teleconference.
  4. Welcome guests for the CD the by greeting them, in person, screening incoming calls for the CD when so instructed; answering or directing inquiries.
  5. Making travel arrangements for the CD including flight bookings and hotel accommodation
  6. Following up on behalf of the CD with all her direct reports on outstanding assignments and action items.
  7. Represents the CD, when so instructed by CD, at appropriate meetings; speaking for the CD
  8. Organization the CD’s office maintaining her confidential files.
  9. When requested, sitting on the taking combinational notes of meeting that the CD may have with one or more staff.
  10.  Coordinate all details related to events such as meeting, social engagements, corporate gatherings / furcation, etc.
  11. Receive and despatch all mail addressed to and sent by the CD.
  12. Coordinate with all work units and departments in the preparation of reports that emanate from the CD’s office such as, Quarterly reports, Staff’s Learning and Development tracker, staff Retention/ Turnover, Performance Reviews, etc.
  13. Liaise with relevant individuals, external organisation etc.to arrange meeting, prepare agenda and take minutes.
  14. Maintains office supplies inventory for the CD.
  15. Tabulate and retrieve CD’s official expenditures and claim and her monthly time sheet.
  16. Backing up the CD’s laptop on a weekly basis.

 

BEHAVIOURS (Values in Practice)

Accountability:

  • holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

  • sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • widely shares their personal vision for Save the Children, engages and motivates others
  • future orientated, thinks strategically and on a global scale.

Collaboration:

  • builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • values diversity, sees it as a source of competitive strength
  • approachable, good listener, easy to talk to.

Creativity:

  • develops and encourages new and innovative solutions
  • willing to take disciplined risks.

Integrity:

  • honest, encourages openness and transparency; demonstrates highest levels of integrity

 

 

Job Requirements:

QUALIFICATIONS 

Bachelor’s Degree in management

 

EXPERIENCE AND SKILLS

  • Minimum 5 years of experiences in administration.
  • Extreme sensitivity to confidential information.
  • Proven ability to work under pressure and to tight deadlines.
  • Fluent in English, Dari and Pushto.
  •  Excellent verbal, written and interpersonal skills.
  • Strong time management skills and propensity to work with a sense of urgency – especially for declines.
  • High level of organisation skills working with large volumes of information.
  • Build positive working relationships with employee at all levels within the organization.
  • Effectively work with minimal supervision.
  • Highly proficient in MS office applications: outlook, word, excel, power point.
  • Ability to work under pressure.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

 

Submission Guideline:

Qualified applicants are highly encouraged to apply for the position by filling in the online application form. In addition to the online application form, they can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.

Applicants can login to the online application system by copying and pasting the following link intro their web browser. Returning users will need to enter their username and password, first time users will need to create a user account.

It is recommended that you save your username and password for future job applications through the online system.

https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=210007QM&tz=GMT%2B04%3A30&tzname=Asia%2FKabul

 

Submission Email:

https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=210007QM&tz=GMT%2B04%3A30&tzname=Asia%2FKabul


 
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